Demos
See it work before you spend a dollar.
Five things AI can take off your plate this month, shown on Lakeside Plumbing & Heating, a 9-person plumbing company. The business is made up; every workflow is real.
Five things AI can take off city hall's plate, shown on the Town of Elm Prairie, a town of 14,000 with a 6-person city hall. The town is made up; every workflow is real, and a person reviews everything it produces.
30 minutes, free. The invite comes from Google Calendar.
Demo 1 of 5
SampleThe after-hours phone line
A customer calls at 7:42 pm about a leak. The assistant answers, asks the right questions, and books the visit.
Leads to: Front Desk pack
A resident calls after hours about brush pickup and a fence permit. The assistant answers from town rules and routes the rest.
Leads to: Resident line, quoted per office
- AssistantThanks for calling Lakeside Plumbing and Heating, this is the after-hours assistant. How can I help?
- CallerMy water heater is leaking all over the basement.
- AssistantI'm sorry, that's stressful. Is water still coming out right now?
- CallerIt's slowed down. I shut the valve like the video said.
- AssistantGood call. What's the address?
- Caller1182 Cedar Avenue.
- ↳ Address checked: inside service area. Calendar checked: 8:00 and 10:30 open tomorrow.
- AssistantWe can have a plumber there at 8:00 or 10:30 tomorrow morning. Which works?
- CallerEight, please.
- AssistantYou're booked for 8:00 am. I'll text you a confirmation now. If water starts again, call back and press 1 for the on-call plumber.
After the call
- ✓ Booked Wed 8:00 am on the shared calendar
- ✓ Text confirmation sent
- ✓ Lead logged as HOT with full transcript
- ✓ On the owner's 6:30 am summary
- AssistantTown of Elm Prairie, this is the after-hours assistant. City Hall opens at 8 tomorrow. How can I help?
- CallerWhen is brush pickup on my street?
- AssistantWhat's your street name?
- CallerJuniper Lane.
- ↳ Looked up: Juniper Lane is in Zone B. Source: Brush Pickup Schedule page.
- AssistantJuniper Lane is Zone B. Brush pickup is the first Monday of each month, so the next one is December 7. Bundles up to 4 feet, at the curb by 7 am.
- CallerThanks. Also, do I need a permit for a new fence?
- AssistantFences over 4 feet need a zoning permit. I can't approve permits, but I can have the zoning office call you tomorrow. What's the best number?
- Caller952-555-0182.
- AssistantDone. Zoning will call you tomorrow. You can also start the application online from the Permits page.
After the call
- ✓ Answered from the town's own pages, source logged
- ✓ Callback request sent to the zoning inbox
- ✓ Call logged with transcript
- ✓ Nothing approved or promised by the assistant
Demo 2 of 5
SampleAsk the website
Customers ask in plain words and get answers from your own pages, with a link to where each answer came from.
Leads to: Website assistant
Residents ask about permits, pickup days and bills, and get answers from your own website, with the source page linked.
Leads to: Website assistant for residents
Do you work in Prior Lake?
Yes. We serve Lakeville, Farmington, Prior Lake, Apple Valley and Burnsville. Outside those, call and we'll tell you if we can make it.
Source: Service Area · lakesideplumbing.example/service-area
Questions it can't answer from the site go to a person, never a guess.
How do I pay my water bill?
Pay online with a card or bank transfer, by mail, or at the City Hall drop box. Bills are due on the 20th. A late fee of 5% applies after the 25th.
Source: Utility Billing · elmprairie.example.gov/utilities/billing
Questions it can't answer from the site go to a person, never a guess.
Demo 3 of 5
Live on the callRecording to minutes
A 40-minute staff meeting becomes one page: decisions, owners and due dates.
Leads to: Workflow Starter
A council recording becomes draft minutes in your format: motions, seconds, roll-call votes and action items, for the clerk to review.
Leads to: Meeting minutes workflow
Transcript excerpt
- [03:12] Dana: ...so the Hennepin job slipped because the tankless unit is backordered.
- [03:40] Mike: Supplier says the 18th. I'll call Ferguson tomorrow and see if they have one.
- [11:05] Dana: Let's go to the new truck lease. Yes or no?
- [11:30] Sam: Yes, but only if we drop the old van this month.
- [11:42] Dana: Agreed. Sam handles the van.
Staff meeting · Nov 9
Decisions
- Lease the new truck; return the 2016 van this month
Action items
- Mike: call Ferguson about a tankless unit for the Hennepin job · by Tue
- Sam: return the 2016 van and cancel its insurance · by Nov 30
Watch
- Hennepin job at risk if the unit doesn't arrive by the 18th
Transcript excerpt
- [00:41] Mayor Ortiz: I'll call the meeting to order at 6:31. Clerk, roll call please.
- [04:10] Council Member Hale: I move to approve the consent agenda.
- [04:13] Council Member Brandt: Second.
- [04:20] Mayor Ortiz: All in favor? ... Opposed? Motion carries.
- [22:55] Council Member Brandt: Move to award the Juniper Lane mill and overlay to the low bidder, not to exceed $412,000.
- [23:01] Council Member Lund: Second.
- [31:40] Roll call: Hale aye, Brandt aye, Lund aye, Ortiz aye, Pierce nay.
Regular Council Meeting · DRAFT for clerk review
Call to order
- Mayor Ortiz called the meeting to order at 6:31 pm. Present: Ortiz, Hale, Brandt, Lund, Pierce.
Consent agenda
- Motion by Hale, second by Brandt, to approve the consent agenda. Motion carried by voice vote.
Juniper Lane mill and overlay
- Motion by Brandt, second by Lund, to award the contract to the low bidder, not to exceed $412,000.
- Roll call: Hale aye, Brandt aye, Lund aye, Ortiz aye, Pierce nay. Motion carried 4–1.
For the clerk
- Confirm the low bidder's name from the bid tab (not stated aloud)
- Timestamps kept so every line can be checked against the recording
Minutes stay a draft until the clerk approves them. Recordings and transcripts may be public records; we set retention to match your records schedule.
Demo 4 of 5
SampleThe Monday brief
Sales, leads, cash and who's waiting on a callback, in one email before 7 am.
Leads to: Owner's Brief pack
Open resident requests, permit backlog, agenda deadlines and budget lines to watch, for the administrator every Monday.
Leads to: Administrator's brief
Your Monday brief
To: Dana (owner) · Mon 6:45 am
- Sales last week
- $18,240 · up 12% on the week before
- Leads
- 23 new · 6 hot · 2 waiting on a callback
- Cash
- $41,300 in the bank · payroll Thursday is covered
- Owed to you
- $9,870 across 7 invoices · 2 over 30 days
- This week
- Sales tax due Friday · 3 quotes expire Wednesday
Needs you this week
- → Call back Dan about the Elm St bid before Wednesday
- → Approve the Ferguson bill ($2,140) before Friday's discount ends
Your Monday brief
To: Town Administrator · Mon 6:45 am
- Resident requests
- 41 open · 9 older than 10 days (mostly streets)
- Permits
- 17 in review · 4 past the 15-day target
- Council
- Agenda packet due Wednesday noon for the Nov 17 meeting
- Budget
- Snow removal at 58% with winter just starting
- Deadlines
- State aid report due Nov 30 · audit fieldwork starts Dec 2
Needs you this week
- → Decide on overtime for the permit backlog
- → Review the draft Juniper Lane contract before the packet goes out
Demo 5 of 5
SampleNotes to a finished draft
Rough job-site notes become a clean, priced quote ready to send.
Leads to: Workflow Starter
Last year's application and this year's numbers become a grant narrative first draft.
Leads to: Grant and RFP drafting
Job-site notes, typed on a phone
- henderson bsmt bath
- rough in toilet + vanity + shower, 32x48 pan
- need to break floor ~12ft for drain
- they want it before xmas
- use the delta trim they picked
Quote, ready to send
Scope
Rough-in plumbing for a new basement bathroom: toilet, vanity and a 32 × 48 shower pan. Includes cutting and patching about 12 feet of concrete floor for the drain line.
Fixtures
Delta shower trim as selected by the homeowner. Fixtures supplied by Lakeside unless noted.
Price
$6,480 fixed, including permit and inspection. 30% deposit to schedule.
Schedule
Start the week of Dec 7; rough-in complete by Dec 18, ahead of the holiday.
Last year's application + this year's numbers
- 2025 app: trail connection, denied, 'need clearer safety data'
- new: 2 crashes at Hwy 9 crossing in 2025 (police log)
- new: school district letter of support
- match: $85k from park fund, council approved 10/21
- ask: $340k
Grant narrative, first draft
Need
The Highway 9 crossing is the only route between the Elm Prairie neighborhoods and the middle school. Police records show two crashes involving pedestrians or cyclists at the crossing in 2025.
Project
A 0.6-mile paved trail connection with a signalized crossing at Highway 9, linking the existing trail network to the school campus.
Support and match
The school district has provided a letter of support. The City Council approved a local match of $85,000 from the park fund on October 21.
Request
$340,000. Staff note: last year's reviewers asked for clearer safety data; this draft leads with the crash records.
Every draft is yours to edit and approve. Nothing is sent without you.
The live demo
Thirty minutes on Google Meet, with your own examples.
- [01]
Pick a time
The booking page shows my open times from Google Calendar. Choose 30 minutes.
- [02]
Get the invite
Google Calendar sends the invite with the Google Meet link and a reminder.
- [03]
Bring a real example
A meeting recording, rough notes, or the questions your phone rings with. We run it through live and you keep the result.